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How do I speak to someone on Microsoft Teams?

Speak to Someone on Microsoft Teams: A Step-by-Step Guide

How do I speak to someone on Microsoft Teams

Communicate using Microsoft Teams

It’s been a long time since it was released due to the sheer number of people looking for ways to communicate and video call these days. Microsoft Teams has emerged as a crucial platform to collaborate remotely, changing our way of connecting and interacting in both the personal and professional spheres. Microsoft Teams is a powerful collaboration platform that lets you interact with your colleagues, friends and family via video or voice calls. When you’re working on your project or spending time with your loved ones, Teams allows you to connect in real-time. How do I speak to someone on Microsoft Teams? This article will provide a brief tutorial on how to use Teams to connect with family and friends. how to make a call using Microsoft Teams.

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How do I speak to someone on Microsoft Teams?

How do I speak to someone on Microsoft Teams? There are several ways to communicate with an individual using Microsoft Teams.

  • Start a chat: By opening your Teams app and click on Chat. Chat tab. Enter in the names of people you wish to talk to into the search box, then select their name. Click the Audio or Video call button to initiate calling.
  • Start a call from a command: On Teams, in the Teams app, tap the Command button on the right. Enter /call followed by entering the phone number for the individual you wish to call. Press the Enter button to initiate the call.
  • Start a call from someone’s profile card: In a channel or chat, click the person’s profile picture. Click the Video call or Audio call button to start a call.
  • Make a call from your phone: If you have the Teams mobile app, you can make calls directly using your phone’s contacts list. Start your Teams app and navigate on to the People tab. Select the person’s name, and then press the Video or Audio call button.

Here are some more tips for speaking to teams:

  • Be sure to be in a quiet location in which you won’t be interrupted.
  • Talk clearly and slowly to ensure that your audience will be able to comprehend you.
  • Utilize earbuds or headphones to boost the sound quality of your calls.
  • If you’re having difficulty hearing someone else Ask to speak more loudly or get towards their mic.

How to use Microsoft Teams with your friends and family

Microsoft Teams was primarily designed specifically for companies and organizations to help facilitate collaboration and communication. But, you can also make use of its features to connect it with your family and friends too.

How to use Microsoft Teams with your friends and family

Here’s how you can utilize Microsoft Teams for personal use:

Create a Microsoft Account: Microsoft Account If any members of the family or loved ones don’t have an Microsoft Account, then you’ll have to make one. It will serve as an account in Microsoft Teams.

Install the Teams App: Download the Teams App Install and download the Microsoft Teams application to your phone. It’s available on Windows, macOS, iOS and Android.

Create a Team:

    • In Microsoft Teams, a “Team” is a group that you can create for a specific purpose, such as for your family.
    • Click on the “Teams” icon in the left sidebar.
    • Click on “Join or create a team” at the bottom.
    • Choose “Create a team.”
    • Select the “Family” option to get started.

Set Up Your Team:

    • Give your team a name, such as “Smith Family” or any other name that suits your group.
    • Add a description if you want.
    • Choose privacy settings for your team. You can generally keep it private to invited members.

Add Members:

    • Invite your friends and family to join the team using their Microsoft email addresses.
    • Click “Add member” and enter their email addresses. You can add multiple people at once.

Channels and Tabs:

    • Within your Family Team, you can create different channels for different topics or activities.
    • For example, you could have channels for “General,” “Events,” “Vacations,” etc.
    • You can also add tabs to your channels for quick access to apps, websites, and documents relevant to that channel.

Chat and Calls:

    • Use the chat feature to communicate with individual family members or the entire group.
    • You can also make voice or video calls using Teams.

Share Files and Documents:

    • You can share files and documents within your Family Team.
    • Click on the “Files” tab in a channel to upload and share documents.

Calendar and Events:

    • You can use the “Calendar” tab to schedule family events, birthdays, gatherings, etc.
    • Set up meetings and invite family members using the Teams meeting feature.

Customize and Have Fun:

    • Customize your Family Team by adding a profile picture and adjusting settings.
    • Use emojis, GIFs, and stickers to add a personal touch to your conversations.
    • Consider using the “Posts” tab to share updates, photos, and stories.

How to Collaborate with External Users in Microsoft Teams

You have two options to work with other users of Microsoft Teams:

  • Guest access: It lets you add users from outside to your Teams group as guests. Guest users have the same features as regular users, however they are unable to make teams or manage channels.

  • Shared channels: Sharing channels enables you to set up channels that are shared by your organization with another organization. Each set of users is able to be part of the channel, however they’ll only get access to messages and files shared by them.

To work with users from outside by granting guest access, you’ll require guest access within your company. This can be done using these methods:

  1. Go to the Microsoft 365 admin center.
  2. Click Teams.
  3. In the left navigation pane, click Users.
  4. Click Guest access.
  5. Set the Guest access switch to On.

After you have granted guest access You can now add outside users in your Teams team using these steps:

  1. Go to the Teams app.
  2. Click the People tab.
  3. Click the Add people button.
  4. Type the email address of the external user you want to add.
  5. Click the Add button.

The outside user will be sent an email inviting them to join your Teams group. After they have accepted the invite they’ll be eligible to join your teams as well as channels. They can chat and work with you and teammates. To collaborate with users from outside through shared channels, you’ll have to establish an open channel. It is possible to do this using these steps:

  1. Go to the Teams app.
  2. Click the Teams tab.
  3. Click the New team button.
  4. In the Create a team dialog box, select the Shared channel option.
  5. Enter a name for the channel.
  6. Select the organizations that you want to share the channel with.
  7. Click the Create button.

A shared channel is established and is visible to users within the chosen organizations. Users are able to join the channel, collaborate on documents and chat with one another.

Here are some other things to be aware of when working with users from outside using Microsoft Teams:

  • You can assign permissions to shared channels to ensure that users are able to only view specific messages or files.
  • Additionally, you can use guest settings in order to limit the actions of external users within your Teams organization.
  • It is crucial to understand the nuances of the security policies of your company prior to collaborating with users from outside.

How to Make a Call with Microsoft Teams

Making calls using Microsoft Teams is a straightforward procedure. It is possible to make use of Teams to make video and voice calls to your coworkers or team members as well as external contacts. This is how you can make a call with Microsoft Teams:

Note that to make calls using Microsoft Teams, you need to possess an active Microsoft 365 subscription or access granted by your company.

Making a Voice Call

Open Microsoft Teams

  • Launch the Microsoft Teams application on your computer or mobile device.

Navigate to the Calls Tab
  • In the left sidebar, click on the "Calls" icon. It looks like a phone receiver.

Search for a Contact
  • In the "Calls" tab, you'll see a search bar at the top. Type the name, email address, or phone number of the person you want to call.

Select the Contact
  • As you start typing, Microsoft Teams will show matching contacts. Click on the contact you want to call.

Choose Call Type
  • After selecting the contact, you'll see options to make a call. Click the phone icon for a voice call.

 Answering a Call
  • If someone is calling you, a pop-up notification will appear on your screen. You can click "Answer" to accept the call or "Decline" to reject it.

Making a Video Call

  • Follow Steps 1- 4 from the Voice Call section above.
  • Choose Call Type:
    • After selecting the contact, click the camera icon for a video call.
  • Answering a Video Call:
    • Just like with voice calls, you’ll receive a notification for incoming video calls. You can click “Answer” to start the video call.

Using the Command Bar

Another way to initiate a call is by using the command bar at the top of the Teams app:

  • Click on the search bar at the top of the Teams app.
  • Type “/call” followed by the name, email address, or phone number of the contact you want to call.
  • Select the contact from the suggestions and choose whether to make a voice or video call.

Additional Tips

  • During a call, you can mute or unmute yourself, turn your camera on or off, and share your screen using the icons in the call interface.
  • You can also add more people to a call to create a conference call. Click the “Add people” icon during a call to invite additional participants.
  • If you’re using Microsoft Teams for personal use, you can also make calls to friends and family using the same process.

Keep in mind the fact that Microsoft Teams provides various features for collaboration and call management So, take the time to look into the options and settings available to maximize your phone experience.

Frequently Asked Questions

It is possible to use Teams to plan meetings, talk one-on-one with colleagues and also make the Teams call a person outside your company, as well as document work or collaborate in real time on projects.

Yes. It is possible to invite third people to your meetings, chat one-to-1 online, and make audio and video calls. All they require are an internet connection, and a current web browser. They need not install Teams.

To collaborate more closely for greater collaboration, you can create documents with other users on Teams. Additionally, you can invite users into your Team’s account as guests. Visitors can login to your Teams and take part in Your projects live in.

If you’re only beginning to get acquainted using Teams the best way is to open Outlook and create an appointment or meeting appointment. Create your meeting in the same way as you would normally, but instead of looking for a venue, make use of the Teams meeting button in your calendar.

The attendees of your meeting will be sent an invitation containing an invitation to the Teams meeting.

Perhaps your employer has already deployed Teams but your company’s IT team is yet to connect it to Microsoft 365. In the meantime, make use of the Outlook add-in. If you’re not able to find an Outlook Add-in in the list, a simple installation on the Teams client can clear the issue.

A scheduled meeting allows participants to meet by using video, voice and chat on the internet. A live event is similar to webinars, and you present one of your events to a large number of.

Click on the Teams tab for calls and select contacts. Find your contact, then select the video or voice call option. If you are licensed to use Microsoft Phone System and see the phone number under the tab for calling you are able to call any number with the dial pad.

Visit the chat option within Microsoft Teams and select the new chat button. You can enter their email, and select to look them up externally. You can then begin the conversation online.

Be aware that if you can’t discover them, it could be because the Microsoft 365 subscription hasn’t been configured for you to be able to chat with other people or they’re not using Teams as well as Skype for Business on their end.

Yes you can, if your IT department has created an authority in Microsoft 365 to do this. They may have put in place restrictions on who you are able to invite (their corporate domain) and the access rights you have to give. Choose the Teams option on the left-hand toolbar. Select which group (channel) you would like the guest you invite to join and click Add Member.

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